Office Administrator/Bookkeeper

Location: Basalt, CO
Terms: Hourly/Full-time
Requirements: Typical work hours are between 8am and 4pm.
Compensation: $25-28/hour, based off experience
Benefits: Health, Dental, Vision, 401k

Company Overview:
Woody Creek Distillers (WCD) is a craft spirits distillery located in the Roaring Fork Valley of Colorado, known for its commitment to quality and tradition. WCD is driven to achieve new heights by scaling our brands, increasing production capacity.

About the Role:
WCD is seeking a full-time Office Administrator/Bookkeeper. This role will be responsible for basic administrative and accounting duties. Success in this role will entail keeping the daily office and financial aspects of the company organized and accomplished timely; therefore, allowing management to confidently focus on the growth of the company. This role will directly impact all departments of the company and assist in driving organization, process optimization and accountability throughout WCD. As the Office Administrator/Bookkeeper, you will report directly to the Director of Finance & Operations, while collaborating closely with the Chief Operating Officer. In addition, general collaboration and communication with all WCD departments is required for successful execution of your duties.

Responsibilities include but are not limited to:

Office Admin

• Maintain effective filing systems (both digital and physical).
• Lead transition from historical paper filing to digital filing (Google Drive).
• Assist in purchasing supplies based on departmental budgets and inventory needs.
• Collaborate with other departments to establish and document both intra-departmental and inter-departmental Standard
• Operating Procedures.
• Assist in maintaining and updating company policies.
• Assist in logistical support for the production team.
• Maintain facility and company calendar.
• Collaborate with HR to ensure employee files are accurate.
• Organize and distribute daily mail.

Bookkeeping

• Maintain and update customer and vendor profiles.
• Maintain Accounts Payable inbox and enter invoices for processing.
• Process invoices timely ensuring compliance with company approval matrix.
• Ensure credit card transactions are in compliance with corporate credit card policy and all necessary receipts are submitted.
• Bill customers based on PO’s entered into the system and monitor AR Aging for follow ups.
• Process bi-weekly payroll and ensure GL postings are transmitted accurately.
• Own the daily cash application and monthly bank reconciliation process.
• Assist in tracking and accounting for donation of product.
• Assist in the monthly, quarterly and annual close processes including preparing various journal entries and GL reconciliations.
• Assist in annual budget and 3rd party tax prep processes.

Preferred Qualifications:

• Degree in accounting, business administration or equivalent business experience.
• Experience with accounting software (i.e. QuickBooks Online).
• Proficiency in Microsoft Excel/Google Sheets.
• General computer proficiency and ability to adapt to new systems.
• Communication, time management and problem-solving skills.
• High degree of attention to detail and accuracy.

Please send all resumes to jobs@woodycreekdistillers.com